TORCH respects your privacy and we will only use your information in the way we describe in this notice. When using your information we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities and competitions.
TORCH is the data controller for the purpose of GDPR and the Data Protection Act 2018. Our address is TORCH, Swanmore College, New Road, Swanmore, Southampton SO32 2RB. Our club contact for privacy and data is Steve Robertson, and the contact details are firstname.lastname@example.org.
Collecting your information
We collect your information when you fill in membership application or renewal forms, and competition event entry forms. You can give us your information using paper forms or online forms. The information you give us may include your contact details (name, address, telephone number, email address), personal information and identifiers (date of birth , membership number), and other information (transponder number for example). When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information.
If you are under 18 years old, we may also ask for information from your parent or guardian.
Using your information
We use your information when you first apply to become a member of TORCH and then to administer and renew your club membership, and provide you with member benefits. We also use your information when you enter club events. For competitions, we will publish some of your information in the heat listing and the results, which may be in the public domain. Your information is used in these ways to fulfil our contract with you.
We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is use for a legitimate interest. You should let the contact and next of kin know that you have given this information to us.
We might use your information to send you marketing messages by email, but only if you have agreed that we can do this by giving us your clear consent – and you can change your mind at any time just by letting us know. We will not sell your information to another organisation.
To support your lifetime relationship with the sport and TORCH we may keep your information indefinitely, unless you ask us to delete it.
Sharing your information
We may share you information with the British Radio Car Association as required by its General Rules for governing the sport, with medical personnel, or any other person if we have to comply with a legal obligation.
Security for your information
Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Your information is not transferred outside the European Economic Area.
You may ask us not to process your information for marketing purposes.
You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.
You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of your information. If you ask us to do this we will not be able to continue our contract with you.
You may make a complaint to the Information Commissioner (www.ico.org.uk).
This privacy notice was last updated on [23 09 2021], and we will communicate any changes to you.